Management Assistant

About Flix

At Flix, we offer a dynamic work environment with competitive compensation, strong career growth opportunities, and a technology-driven mission to make travel more accessible, sustainable, and affordable.

We are currently looking for a Management Assistant (m/f/d) to support the SVP Technology and the executive leadership team within the Technology department.

This position is based in Berlin with a minimum three days per week office presence.

About the Role

• Provide administrative and organizational support to the SVP and VPs, including managing calendars, arranging complex travel plans, preparing correspondence, and processing expense reports
• Take ownership of event management, including organizing workshops, all-hands meetings, bi-annual internal tech conferences, offsite meetings, and smaller team events
• Prepare high-quality presentations, reports, agendas, and communication materials such as slides, emails, and spreadsheets
• Actively support projects by coordinating stakeholders, tracking deadlines, and keeping teams informed about progress and updates
• Serve as the initial point of contact for colleagues, external suppliers, and customers
• Support organizational changes within the department
• Handle confidential and sensitive information with discretion
• Provide additional administrative or operational support as needed, including assisting other departments or executives

About You

• Completed university degree
• 2–3 years of relevant experience in an assistant or similar support role, preferably in a technology environment
• Strong event planning and organizational skills
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams)
• Fluent in English and German
• Authentic and mission-driven personality with a confident and professional demeanor
• Ability to work independently with minimal supervision
• Strong relationship-building and teamwork skills
• Flexible and adaptable to changing priorities
• Energetic and proactive, with enthusiasm for new projects and ideas

We recognize that everyone brings a unique set of experiences and skills. If you believe you can make a positive impact—even if you don’t meet 100% of the requirements—we still encourage you to apply.

What We Offer

Travel Perks

• 12 free Flix travel vouchers
• 12 discounted vouchers for friends and family

Flexible Work

• Work from (M)Anywhere for up to 60 days per year, depending on your role
• Hybrid work model with flexibility to balance office and personal time

Wellbeing Support

• Confidential 1:1 counselling services
• Access to courses and stress management resources
• Support available for up to four family members

Learning & Development

• Access to language classes
• Professional training courses and expert-led sessions
• Opportunities to continuously grow your professional skills

Mentoring Program

• Connect with experienced colleagues through the Flix mentoring program
• Gain insights and guidance to accelerate your career growth