Administrative Assistant (Site Manager)

Join Us at The Exploration Company

Here at The Exploration Company, we are developing, producing, and operating Nyx — a modular and reusable space orbital vehicle that can eventually be refuelled in orbit and carry cargo, and potentially humans in the longer run.

Administrative Assistant Role

As an Administrative Assistant, you will handle a variety of administrative tasks to support our operations and ensure the smooth running of our sites. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, maintaining records, and assisting with daily office operations. The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks efficiently.

Key Responsibilities

• Site management (liaise with office managers, stakeholders, handle access cards, IT equipment, etc.)
• Support teams on operations-related tasks (training coordination, manage security and cleaning services, etc.)
• Support procurement on basic needs (consumables, daily needs, PREQs, etc.)
• Perform other administrative tasks as needed to support the team
• Manage letters (digitize and inform the stakeholders)
• Handle incoming and outgoing correspondence, including emails and phone calls

Skills and Knowledge

• Fluent in German and English
• High school diploma or equivalent; any higher education is a plus
• Proven experience as an administrative assistant or in a related role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Attention to detail and strong problem-solving skills

Why You Should Join Us

What makes us special here at The Exploration Company and why we think you will enjoy working here:

• We’re Agile – We make decisions fast while keeping our goals and systems in mind
• We’re Open and Collaborative – We are transparent about risks and obstacles so we can cooperate to overcome them
• We Have a Lot of Fun – We refuel our energy knowing we are democratising space. It’s a wonderful and rare opportunity. Are YOU up for the challenge?

We’d love to hear from you if you wish to be part of our journey. Please submit your CV now for immediate consideration – we will be in touch shortly!

The Exploration Company is an equal opportunity employer and values diversity. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.

Relocation assistance is provided for those willing to relocate, including visa sponsorship where applicable.